I worked with an agency founder who was in meetings six hours a day.
Status updates. Check-ins. Alignment sessions. Every department wanted face time.
By the time he got out of meetings, the day was gone. No time for strategy. No time for clients. No time to think.
And here’s the thing. Despite all those meetings, problems still blindsided him.
Something would break, and he’d find out a week later. Because the meetings weren’t surfacing issues. They were just updating on tasks.
Updates don’t solve problems. Updates just make everyone feel busy.
So we killed most of them.
Not randomly. We replaced six hours of scattered meetings with a simple rhythm that actually worked.
He got four hours back per day. And problems got caught faster.
Here’s the filter we used for every meeting:
What’s the purpose? If it’s just to inform, it should be an email.
Who actually needs to be there? If they’re there “just in case,” they shouldn’t be there.
Is there a clear agenda? No agenda, no meeting.
Run your current meetings through those three questions. I guarantee you can cut half of them.
I made a video breaking down the 5 meetings that actually matter and how to run them:
Lloyd
PS – Want to see where your systems are strong and where they’re breaking down? Take the free Operations Readiness Assessment. Five minutes, no pitch: Operational Readiness Assessment
